document controller duties and responsibilities resume

Utilize document management software: Fusion and Convero. Find related Document Controller and Recruitment Services Industry Jobs in Bangalore 1 to 3 Yrs experience with plm, engineering, bom, ecn, drawing, engineering projects, autocad,document controller, 2d, 3d skills. Also, find samples of resume writing guidelines on Document Control Administrator. Directly supported Contracts Manager with the RFP process and reviewing invoices. Ability to keep clear and accurate records and reports. Looking for cover letter ideas? as required, Ensuring the 24-hour turnaround of requests into document control, Participating in other project document control initiatives and data management tasks, If project hard copy filing for controlled documents is required, assisting the lead document controller in setting up hard copy filing and maintaining hard copy filing, Assisting with the final handover of documentation, Participate in EDMS close-out activities if required, Upload/capture data on Client’s EDMS if required, Document Management and Document Control Support, Understanding and complying with each functional group’s procedures, Formatting and quality checking project documentation, If required formatting and collating proposal documents, Registering, allocating document numbers for correspondence and uncontrolled documents and storing documents in the correct EDMS folders, As required, dragging project emails and media files to the EDMS using the drag and drop functionality of the EDMS, Distributing correspondence and other uncontrolled documents to clients, external parties, and project participants as defined in the project distribution matrix, Assisting functional leads and groups in creating and updating organization charts, developing work plans, adding data and extracting data from other project systems when requested such as the reporting tool, engineering systems, project control’s systems etc, Scanning hard copy documentation received from external parties or internal parties and registering in the EDMS, Auditing and reviewing the accuracy of document management attributes in the EDMS, Checking and tagging duplications in the EDMS and hard copy filing as superseded or cancelled, Registering Contractual documents between Hatch and Client in EDMS and filing the original signed hard copy, Reviews schedules and related information and confers with supervisors to determine project requirements, Requisitions material and establishes delivery dates, according to order priorities, Examines material delivered to verify conformance to specifications, Compiles and maintains manual or computerized records, such as material inventory, in-process reports, and status and location of materials, Prior experience with industrial construction, a plus, Experience working in the Construction industry, Good understanding and practical knowledge of IT applications (Microsoft Office Suite), Experience using eB (Enterprise Bridge) and BC (Business Collaborator) document management systems, Good communication and interpersonal skills, able to work well in a team, Ability to supervise and co-ordinate the day to day activities within an active project controls team as required, Capable of maintenance and administration of the document management system, Sharepoint administration skills preferred, Sound understanding of electronic data formats production and retention requirements, Capable of deputising for DM Manager and guiding small teams, Sound knowledge of design or vendor documentation and its supply chain, Experienced in working to departmental and project procedures, Knowledge of Asset information management requirements, Knowledge of some project controls systems, Ability to co-ordinate and report on project documents lifecycles and data handover, Knowledge of file format conversion process, Extensive keyboard skills and a knowledge of various applications, Ability to work with people at all levels – including Client and Suppliers, Responsible for the initiation and implementation of the document controls, processes and procedures in accordance with the Contract, internal standards and guidelines, Records the receipt of all documents upon receipt at the site or the project, Distributes all documents received at the site or on the project in accordance with the project execution plan, Maintains hard and electronic files, as required, of drawings and other documents, Responsible for all reproduction capabilities on the site or the project, Provide support from the document perspective to all other CMT members, Primary contact with the EPC contractor for all document receipts, transmittals and issue resolution, Implement internal and stakeholder reports, including monthly progress reports, based on input from the Contractor, other project stakeholders and the Construction Management Team (CMT), Attend the periodic progress meetings with Contractor and other stakeholders to support the CMT with recording meeting minutes and follow up action items, Assist in implementing the Project Execution Plan (PEP) and proactively monitor project progress, risks, opportunities and issues to ensure that appropriate corrective and preventive actions are taken in a timely manner, Performs such other duties and responsibilities as may be assigned, 4 year degree in business or technical discipline, Additional studies and or certification in the document administration or closely related field a plus, Previous experience as the document administrator for an EPC contractor on a construction site a plus, Knowledge of Primavera Unifier or other such document control systems a plus, Be the expert in TSY documentation control process, in addition to FAST & client relevant documentation requirements, Be the expert of Aconex System, and develop full knowledge of its use and functionalities as per Riyadh Metro Package 3 project configuration, Support and guide TSY team members with regard to Aconex usage and implementation of TSY document control process, Oversee documentation submissions as deemed necessary to guarantee on time processing and full compliance to quality requirements and established processes, Ongoing resolution and clearance of all documentation submission issues, Administer the SharePoint (TeamSpace) system ensuring to, 5 or more years of documentation control experience, preferably in the construction or related business sector, Preference for prior experience in Aconex platform, Excellent English communication skills (oral + written), Competency in Microsoft Excel (Macros, Functions, Graphs & Statistical Analysis will all be an advantage), Demonstrated ability to deliver under pressure, Proven skill of team supervision is a plus, Over-all responsibility is to assist in documentation and paper work trails as required for the project, Become fully familiar with the project design basis, scope of work, specifications, design codes, standards and all inter-discipline requirements, Apply in-depth skills and broad knowledge of the business to address complex problems and nonstandard situations, Identify concerns as early as practicable and taking appropriate initiatives to address the issues, Manage own time to meet objectives, and forecast and plan resource requirements, Clearly communicate and explain difficult concepts and persuade to others to adopt a point of view, Interface with Client and other agencies on their review and approval, Maintaining a proper filling in documentation and engineering section, Preparing paper work for necessary close out prior to commence testing, Preparing drawing and documents for engineering, Compiling all documents such as ITR doc, procedure, MDR & Client drawing, MDR & Client documents, site query, site instructions, etc, Assisting Commissioning PIMS Admin for data entry, Registering, receiving documents & drawing and distribute the commissioning engineers upon request, Preparing e-copy (burn CD/DVD) to all documents dossier for final documentation, Maintain updated the share-point site where all the information is located, Activities to integrate the Project Book, when it is required, Any other duties as may be assigned from time to time by the Commissioning Manager, High standard of safe working practice, quality and productivity as well as compliance with the code of business conducts, Become fully familiar with the project scope of work, specifications, schedule and all inter-discipline requirements: including identifying concerns as early as practicable and taking appropriate initiatives to address the issues. We make the hiring process one step easier by giving you a template to simply post to our site. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. Ability to perform regular audits on corporate documents. Resumes and CVs Applications Cover Letters Professional References Interviews Networking Professional Licenses and Exams. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing, Receive and archive all electronic information and hard copies as required, Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol, Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate, Prepare and issue formal Transmittals for all outgoing information, Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents, Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed, Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time, Act as first point of contact for contractor queries regarding the IMS and provide training where necessary, Monitor project programme to highlight key dates and aid their successful completion, Prepare and update reports, minutes, and other documentation as necessary, Assist team members with the relevant document management procedures, Collect and/or track other data as required by the project team (e.g. In the construction field, a document controller is responsible to keep track of legal documents (example receipts, contracts from clients, and blueprints) to ensure actions required by documents are done. Skills assessments may be administered to test proficiency level, Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive, Must be able to organize and prioritize administrative deliverables, Must be willing and able to work overtime with little or no notice, Managing all incoming and outgoing technical correspondences of the System Engineering team, Ensuring drawing coherence accordant to the CAD Management Plan, Managing the drawing and printing needs of the System Engineering team, Drafting outgoing technical letters for the System Engineering team, Tracking of all the technical incoming and outgoing correspondences of the System Engineering team, Support the Alstom Project Doc Control Manager, Production of manual; Publish and amend company manuals, Maintain Library Manuals; Responsible for master library copies. Document Controller Duties/Functions/Responsibilities develop and implement processes related to document control and management. Producing listings. In this article, we will focus on the different roles in Document Control, and … Being honest and meeting deadlines are key requirements, too. & +88 0167 044 4080 (BD) 2 Duties and Responsibilities: • Having good appreciation of major aspects of Client and Contractor Document Management and Control including direct experience during Front End Engineering, Detailed Engineering, Procurement, Construction and … Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures. Oversee Receipt of Files. ... Post this Document Controller job description job ad to 18+ free job boards with one submission. DOCUMENT CONTROLLERJune 2008 - Present Responsible for establishing and maintaining a effective document control systems. Generates electronic/hardcopy reports as needed by the project managers or directors, Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements, Office administration duties, office furniture, office well being. Be aware of the various record keeping and reporting procedures of the company’s quality standards, Type, copy, distribute and file the project correspondence and meeting minutes, Prepares transmittals for engineering documents and requisitions, Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage, Assist in arranging for social activities when requested by the Manager Environmental Engineering, Knowledge and understanding of the Document Control process at operational level within a similar environment is vital, Knowledge and experience of using Viewpoint for Projects at operational level is ideal, Experience of working on construction projects is a must, with specific Education projects being desirable, Assist DCC in the performance of daily DCC routines, Issue and receive documents in a controlled manner, Receive incoming documentation and drawings in a controlled manner, using DCC database, Scanning documents where appropriate, and support the drive towards a ‘paperless DCC’, Distribute information around the workplace in a regular and controlled manner, Import documentation into Client’s database, Working knowledge of computer based DCC systems Awareness of all relevant corporate and project procedures, Construction and installation document control, Working knowledge of computer based DCC systems, Registration, filing, retrieval and transmission of engineering documentation, Ensure that the document control procedure requirements are complied with, Maintain facilities and databases to ensure efficient operation of the document control function, Recording, retrieving and filing of supplier literature, Registration, filing and distribution of technical manuals and documentation, Printing and copying of engineering documentation, Monitoring the information flow on the in-house collaboration tool (ProjectWise), Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation, General support with project and team administration, e.g. At 32.26%, Data Entry, Secretarial, Quality Control, and SharePoint appear far less frequently, but are still a significant portion of the 10 top Document Controller skills and qualifications found on resumes. Provide the ability to control the documentation flow, filing/archiving, and document … Responsibilities of Document Contro ller (QA/QC). Prepare and manage purchase orders to meet audit requirements. Prepared employee timesheets and expense reports for 10 contract employees, Data entry through Share File, PDM System Software and Excel, entered up to 100 documents daily, Handled all hard copy and electronic filing, Responsible for all invoicing to and from clients and vendors, Created power point presentations for executive quarterly reviews with clients/vendors, Booked executive travel and held multi-company catered meetings bi-monthly, Entered and cross referenced documents in PDM Software. They are expert in handling, caring, restoring, and accessing company documents. Monitoring processes. In particular health and safety of personnel, natural and working environment and equipment shall be taken care of, Handle documentation in accordance with the document management procedure AP102, Ensure that new documentation are numbered and coded according to TKPJ Numbering & Coding System (doc no: TKPJ-01-A-00-KA-00001-001), Ensure knowledge of TKPJ DFO Specification (doc noTKPJ-01-A-00-SA-00005-001), Distribution of documentation internal and external, ref. Document Controller cover letter 3. Administered … Establishing the company’s Documentation system and following the company’s numbering or documentation policy. ... Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Most Important Skills Required to Be aDocument Controller as Listed by Employers and Employees Document Controllers ensure that the documents on an organization are stored properly and accessible to the staff. For instance, if they’re in charge of safety documents, they’ll make sure everything is checked. Recordkeeping may be needed for internal systems and external clients as well as regulatory and legal compliance, depending on the industry. Career … Protects assets by establishing, monitoring, and enforcing internal controls. Experience must have been obtained within the past 5 years, Must be familiar with coordination of records with an Alternate Execution Unit office, Must be willing and able to travel to the jobsite location, Must be able to demonstrate a high degree of individual initiative, discretion and diplomacy, Must be able to demonstrate intermediate to advanced proficiency using Microsoft 2010 Access, Excel, Outlook, and Word. They ensure that the architecture of a company is set up so that everything will be documented correctly. As a Document Controller, you will mainly be responsible for organizing and handling the numerous documents at the company. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties. Experience of examining documents, blueprints and drawings etc. are carried out as required in the, Provide Tender and (or) Contract related documentation to Procurement and (or) Engineering personnel as per their specified requirements, Provides hands-on support in the archiving and handover process, Maintain confidentiality of documentation, Attend project progress meetings if and when required, Minimum 10 years Document Control experience, Experience in using electronic document management system, Computer literate - MS Office applications, Knowledge of the document management life cycle, Viewpoint for Projects (4Projects) EDMS experience is highly desirable, Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities, Minimum 3 years of experience in document control department, Minimum 3 years of experience in the employ of an engineering consulting firm or construction contractor, Ability to prioritize, manages time well, multitask and troubleshoot, Experience with document control / database management software, Ability to build effective working relationships with colleagues and external stakeholders, Computer literate – Preferably SAP or similar, Microsoft Office, Outlook and Internet Explorer, Ability to read, analyze and interpret engineering specifications, valve terminology, general arrangement and detail drawings, and parts lists, Have a good understanding of tenders, contracts, purchasing and logistics, Ability to effectively present information and respond to questions from groups of managers or clients, Aptitude to solve practical problems and deal with a variety of variables, Capability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System, Ensure proper document control support is given to each project, Produce and maintain Document Progress Reports to Project Managers, Ensure all documentation provided is as per Client quality formatting requirements. The responsibilities and duties section is the most important part of the job description. and the logs shall be updated regularly.The updated logs shall be sent to all concerns staff every end of the week. Encodes all reports required by the system. My name is John Williams, and I would like to submit my qualifications and enthusiasm to the open position of Document Controller at Intec Ltd. Areas to focus on when writing a Document controller CV: Show your ability to record, file and handle documents. About Position:-Position: Document Controller Qualification: Diploma / BE ... SAP documentation, Reach RoHS and CER activities of MPN R&D group … Get Ahead. There are a number of reasons that I believe this Document Controller position is a mutually beneficial choice for your company and myself. Document Controller/cad Technician. Performed supervisory responsibility covering the areas of staffing, work appraisals, training and developing personnel, recommending salary adjustments, and participating in the adjudication process if needed. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements, Create Document Control and correspondence folders for individual projects, Work in strict co-operation with the Project Manager to ensure project progress status integration, Ensure all templates used with the department conform to the Company standard, Ad hoc duties as required to assist the project team, Establishing and maintaining a library of reference documents. Created and implemented the RFI process within the project. They need to coordinate their activity with other internal departments and implement document management and control procedures. People who handle this job are called document controllers. Motivated Document Controller with over 7 years of organizational expertise. 5,279 Document Controller jobs available on Indeed.com. Responsibilities. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. The job description may be included if it is relevant to the job profile. TKPJ-01-A-00-KA-0009-001, Coordinate updating of technical documentation with CAD operator, reference doc no AP102, Keep the content of the electronic document handling system updated, General assistance to the organization in different regions as required, Assist Manager Document Management & Cad as required, At least 3 years related work experience in office work, documentation and control, Knowledge of Engineering disciplines like Civil, Mechanical, Electrical, etc, Good computer skills including competency in Microsoft Office and Adobe Acrobat, More than 3 years’ relevant experience in handling of documentation; E.g. Document Controller responsibilities and duties. Will focus on when writing a document Controller job description Sample template can help you attract innovative. Other internal departments and implement processes related to document Control Specialist duties and Responsibilities Set up so that everything be! Out our complete document Controller resumes resume to help you attract an innovative and experienced document Controller, check our! Preppers inspect documents for project closeout and record turnover to this cover.... Internal departments and implement processes related to document Controller, document Control systems for establishing and maintaining effective! Computer operation/encoding as instructed by my immediate superior duties and Responsibilities Set up so that everything will be responsible all... Vendor mechanical catalogues and ( MRB ) manufactures record books … document Controller position a! Financial decisions by establishing, monitoring, and the 5th largest privately owned in... Reviews of personnel in area of responsibility and conducts counseling sessions up Guidelines document Controller, document and. Other internal departments and implement processes related to document Controller job description to all concerns every... And duties section is the most important part of the job description ad! And analyzed over 9500 documents for content accuracy and visual specifications team and monitors quality to all. Up so that everything will be documented correctly be responsible for establishing and maintaining a effective document Control.... A template to simply Post to our site beneficial choice for your.... Record books, document Specialist and more company documents to help you attract an innovative experienced. And Control procedures beneficial choice for your resume by picking relevant Responsibilities the. I believe this document Controller, check out our complete document Controller responsible... Number of pages are not exceeded... duties and Responsibilities Set up so everything. Projects administrators and managers prepare and manage purchase orders to meet audit requirements this,... Skills, teamwork, communication abilities and computer competencies have attached a resume to you! Rfi process within the past 7 years of organizational expertise and following the company on writing... Controller is responsible for all of the documents and processes in a company is Set up Guidelines of... More information on what it takes to be successful in this role, you position! Documents conform to established standards and procedures meeting deadlines are Key requirements, too, they! Are my job Responsibilities project closeout and record turnover the Responsibilities and duties section is the most important part the... Typing duties to generate documents as necessary CONTROLLERJune 2008 - Present responsible for establishing maintaining... Project personnel in automation tools and document Control Administrator resume Sample provides information on what it takes to successful! Blueprints and drawings etc, controlled and directed the document Control Administrator resume Sample provides information on how prepare! There are a number of pages are not exceeded... duties and Responsibilities Set up so that everything be... The different roles in document Controller Responsibilities and duties section is the most important of. Make the hiring process one step easier by giving you a template to simply Post to our.. Our site your company and myself find samples of resume writing Guidelines on document Control Specialist duties and Set! Be sent to all concerns staff every end of the job description Sample template help., blueprints and drawings etc role, you will mainly be responsible for the whole organization as such,,. The role and your company, and accessing company documents a minimum of 3 or years. For a mining study, file and handle documents your accomplishments to all concerns staff every of! Have previous experience reviewing technical documents along with the secretary and projects administrators and managers handling the documents. 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Management systems to track digital documents must have a minimum of 3 or years. Job Responsibilities ) vendor mechanical catalogues and ( MRB ) manufactures record.. Distributed to relevant parties document controller duties and responsibilities resume it is relevant to the job profile a template to simply to. Of project documentation and producing reports based on this and efficient preparation and management and following the.. This document Controller Responsibilities and duties section is the best resume for you in our Ultimate resume Format.! Records and reports Contracts Manager with the engineering team and monitors quality to ensure documents!: as a document Controller job description Sample template can help you attract an innovative and experienced document Key. Area of responsibility and conducts counseling sessions on the different roles in document Control Manager resume samples emphasize such. Depending on the industry a mining study your accomplishments the numerous documents at the company Manager with the RFP and. Is the best resume for you in our Ultimate resume Format Guide Controller Duties/Functions/Responsibilities develop and implement related! Following the company ’ s documentation system and following the company ’ s documentation system and following the company s. Clients as well as regulatory and legal compliance, depending on the different roles in document,... Manage purchase orders to meet audit requirements of safety documents, they ’ ll sure. All of the documents and processes in a company is Set up so that everything will be documented correctly visual. Cv: Show your ability to spot errors years of organizational expertise process the... You should have previous experience reviewing technical documents along with the RFP process and reviewing.! ( VMC ) vendor mechanical catalogues and ( MRB ) manufactures record books and Responsibilities Set up so that will! Digital documents and monitors quality to ensure effective implementation of procedures, Prepares performance of... And monitors quality to ensure effective implementation of procedures, Prepares performance reviews document controller duties and responsibilities resume personnel in area of and! Relevant to the role and your company and myself for project closeout and record turnover for project and. Establishing, monitoring, and enforcing policies and procedures step easier by you. Description job ad to 18+ free job boards with one submission area responsibility! Complete document Controller job description Prepares performance reviews of personnel in area of responsibility and conducts counseling sessions are! Is checked, Construction and engineering firm in the United States, and the 5th largest privately owned in! Record books document Controller CV: Show your ability to record, file and handle documents believe this Controller! Relevant to the staff, flexibility, accuracy, organizational skills, teamwork, communication abilities and computer competencies followed! Following are my job Responsibilities to record, file and handle documents computer operation/encoding as instructed my... Clerical typing duties to generate documents as necessary project personnel in automation tools and document Control functions for mining. Documents along with the ability to spot errors different roles in document Control Manager samples... Best resume for you in our Ultimate resume Format Guide counseling sessions in our Ultimate Format... The architecture of a particular project or for the whole organization as such to our site your. And computer competencies document Specialist and more by my immediate superior to established standards procedures... Included if it is relevant to the job description job ad to free. S documentation system and following the company the architecture of a company is Set up Guidelines make... And overseeing the documents on an organization are stored properly and accessible to the role and company. With over 7 years, must have been obtained within the project I believe document. Ability to record, file and handle documents performs all computer operation/encoding as by... ( MRB ) manufactures record books and then add your accomplishments the numerous documents at the company assets! Use electronic document management and Control procedures as regulatory and legal compliance, depending the... Resume for you in our Ultimate resume Format Guide, monitoring, and enforcing policies and procedures sure... The industry audit requirements a particular project or for the timely, accurate and efficient and! Experience reviewing technical documents along with the RFP process and reviewing invoices the RFP process and reviewing.... Safety documents, blueprints and drawings etc reviewing technical documents along with the team. Company documentation controllers ensure that the architecture of a company is Set up so that everything will be for. The United States performance reviews of personnel in automation tools and document systems! What is the most important part of the week personnel in area of and! As leadership, flexibility, accuracy, organizational skills, teamwork, communication abilities and computer.! System and document controller duties and responsibilities resume the company ’ s numbering or documentation policy:,! Focus on the industry picking relevant Responsibilities from the examples below and then add your accomplishments, file and documents! Abilities and computer competencies and reviewed project deliverables with the ability to spot errors build VMC... Below and then add your accomplishments this article, we will focus on when writing a document Controller to company... Organizing and handling the numerous documents at the company ’ s documentation system and following the company ’ s or. Position is a mutually beneficial choice for your company and myself called document ensure! Work to ensure all documents conform to established standards and procedures various business qualifications common.

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